Need help with my Writing question – I’m studying for my class.
- I have provided the business case we have written so far and it contains the proposed solution we are to USE (SEE Alpha Group 4 – Sections IX & X.docx). Below is my assign section
- DO NOT USE THE WORDS “YOU” OR “YOUR” IN FORMAL WRITING.
- assignment attached: Group Assignment: Week 7 Group Assignment.docx
- In the attached doc my assign section is Security–>Systems (Ross) Networks (Ross) Physical Facilities Related to IT (Ross)ONLY.
Please READ the PROVIDED materials and follow what is needed
– How to Guide to Risk Management.pdf , OMB Risk Types Definition.pdf —> Must read and follow guides
Following the cost-benefit analysis, the next most important item to most senior management teams is risk.They want to know what risks will be introduced by the proposed solution and how they can be managed.The“How to Guide to Risk Management” was published by a government agency, the Indian Health Service (an agency in the Department of Health and Human Services) for their component organizations to use in assessing risk associated with proposed IT projects.The guide fully and simply explains risk and risk management throughout the life cycle of a project.Appendix A contains a complete Risk Management Plan outline.In well-managed projects a separate Risk Management Plan is developed and used throughout the project.For the business case, a summary of the most significant risks is provided along with a completed Risk Matrix (see Group Assignment).Appendix B explains the risk analysis methodology and provides definitions for the risk areas listed in the Risk Matrix.Appendix C provides an example of a completed risk assessment.Appendix D provides assistance in completing a particular form required by the U.S. Office of Management and Budget (OMB); it is not important for this class.You should read the entire document, and if you have comments or questions, please post them in the Ask the Professor discussion.After the Risk Management Guide, you will find the document “OMB Risk Types Definition” to provide additional information about the risk areas.
The Risk Matrix identifies areas that need to be addressed.Some of these are related to security of the data, the system, the network and the facilities that house the system.As the security plan is developed, the Risk Matrix is used help identify areas that require protection.The Security section of your business case will identify the aspects of the proposed solution that need to be secured, and as your team develops the Risk Matrix, you should keep in mind the linkage to the security planning that follows.
Additional Implementation Issues
In addition to the sections of the Business Case that your team is developing in this class, there are other important topics that should be included in a complete business case. These include summaries of: the Transition Plan (which could be part of the Project Management Plan), the Communications Plan, the Training Plan, and the plan or approach for dealing with Organizational Change. These are not required sections of the business case you are developing in this class. Well-planned and well-managed projects have a Transition Plan, a Communications Plan, a Training Plan and an Organizational Change Management Plan, and you should be familiar with their contents and purposes, as described below. Each of these are separate documents, like a Security Plan, a Project Management Plan and the Risk Management Plan.
Communications Plan. A deliberate and planned method for communicating with all stakeholders about the project is a critical success factor. The plan should lay out who will communicate what about the project to whom and when. The “why” can also be included to illustrate the importance of communication. This aspect of project management is frequently not well done and may not be done at all. You can probably think of examples from your experience when you wanted or needed more communication on an event that was going to have direct impact on you. For the Business Case your team is developing, this section is not required; however, you should be familiar with its content and purpose.
Training Plan. As you probably learned in your Project Management class, training is an often-overlooked, unplanned and under-funded activity that is also key to a successful implementation. This is especially true for IT projects. Users must be comfortable using a system – putting information in and getting out what they need. They need to know how to use it effectively and efficiently. If users are not adequately trained, several unwanted outcomes could occur:
- They don’t use the system; they just continue what they have always done
- They spend unnecessary time and effort trying to figure out how to use the system – and this costs the organization in productivity as well as in employee satisfaction
- They use the system incorrectly, causing unexpected problems
- They spend a lot of time and energy complaining about the system.
On the other hand, a well implemented system with appropriate user training lets them “hit the ground running” and supports their efforts to use the new system. For the Business Case your team is developing, this section is not required; however, you should be familiar with its content and purpose.
Organizational Change Management. Few IT system implementations require no organizational change. Even if it is as small as how data is entered, it will change how people do their jobs. Large IT implementations can require significant organizational change, including a re-alignment of responsibilities, the dissolution of a process team that was performing a process that the new system performs, or even a re-organization of the business unit. Regardless of how small a change is, leadership is required for it to be successfully implemented. The Organizational Change section of the business case highlights what may be required and who may be affected. For the Business Case your team is developing, this section is not required; however, you should be familiar with its content and purpose.
An important aspect in dealing with organizational change management is that the leadership team, by accepting the recommendation in the business case, should also sign up to:
- Fully resource (people, time, funds) the decision
- Support the decision, including leading change in their organizations and to speak and act in support of the decision
- Provide leadership direction – which includes taking whatever leadership actions are needed to ensure a successful implementation
- Implement the change management requirements, as described in the business case
- Ensure successful implementation, moving the organization toward achieving its mission and vision.
In a complete and thorough Business Case these plans are only summarized. They are not required sections of the business case you are developing, and you should not spend time creating any of these plans. Instead, read the assignment instructions for Section XIII of your business case and follow them. You could take ideas from the topics covered in the plans above to identify some of the “additional implementation issues” if that is what your team wants to do.