I’m studying for my Management class and need an explanation.
there are two person’s opinion about the discussion board questions. i have to reply them separately.
just give your opinion. no need for citation.
reply for person 1 post……
reply for person 2 post….
Question: For this assignment please locate a case study or article or video of your choice on a topic from the list below. You may use our University Online Library or an internet search using a search engine such as Google Scholar to locate your source. Write a summary of your selection and contrast its content with the processes described in the course reading assignments. Base your opinion and analysis upon your own experiences, readings from the text, or any other reference you deem appropriate.
- Project Planning as a Management Function
- Components of the Project Management Plan
- Stakeholder Identification
- Establishing Project Priorities
- Project Constraints
(Please include the title and author of your article/case study at the top of your initial post. If your source is a video please include its URL (Internet address) at the top of your initial post in addition to its title and author.)
Person1 post: (Deepika)
Title: Project prioritization: a guide by The Digital Project Manager
By Ben Aston
In this article Ben Aston as a project manager in a digital industry for more than 15 years put his focus on prioritizing items during the project. The targets of digital project managers are to prioritize the project in right order and to make sure the right part of the project is being worked. Not only prioritizing a project but also task under the project is to be prioritize as well.
- How to Prioritize Projects?
- Learn About Project Scoring
- Determine Your Criteria
- Gather Your Project Data
- Organize Your Projects In A Scoring Sheet
- Present Your Findings
How Important Is Prioritization?
According to the Plan View’s Project and Portfolio Management Landscape Report prioritizing comes under second biggest challenge to the organizations. According to the research done by McKinsey on 1500 professionals only 9% were happy om their time allocation. A lot of researchers mentioned on the importance of setting priorities on project in order. Prioritizing is a new challenge in a workplaces where a lot of tasks pops up in daily basis. If those tasks are not taken care on time or delayed, another chaos will occur. Therefore, prioritization is a significant challenge at a workplace and in a personal life.
How To Prioritize Tasks At Work?
Steps about how to prioritize or list the priorities are discussed below.
Step 1: Make A List Of Your Tasks
While making a list of own tasks, the best way is to write them all in a paper and add them to a whiteboard. Another way is to map them using brain or software and add the entries to the calendar as a to do list.
Step 2: Separate Urgent from Important
During this step, the one must be done as soon as possible should be separated from the to do list where some of the items can be taken care in later.
categorizing the to do list as per the Eisenhower Matrix. It helps you break this down into different categories:
- urgent but not important
- important but not urgent
- important and urgent
- Not important and not urgent
Looking at the Eisenhower Matrix, if a task isn’t important and it also isn’t urgent, you should remove it from your list.
Step 3: Delegate Tasks
Project manager as a resource owner, s/he know the resource very well. Its very difficult for one person to address each urgent and urgent task. Some of the task can be addressed by one expert resource in short time. So, it better to know the skill of the resource and list the task accordingly, which saves significant amount of time during the project.
Step 4: Order Tasks By Effort
Till this step. The list or the calendar must look much better. Here the it must look clear about the sorted task and time. it a personality of someone about who choose what. This is a n important step to schedule the listed task.
One of the major deal for project manager is Establishing Project Priorities. Its up to PM to choose a right project and the task inside the project. As a resource owner a experienced and smart project manager is key who directs the project to achieve the project’s goal.
Person 2 post (cody)
itle: An empirical analysis of the relationship between project planning and project success
Authors: Dov Dvir, Tzvi Raz, Arron Shenhar
I found an interesting article that I wanted to compare and contrast to the readings we have been doing, specifically out of the PMBOK. The article is entitled “An empirical analysis of the relationship between project planning and project success,” and its findings slightly contradicted what we have been learning as best practices in the PMBOK.
The premise of the study that was conducted was to find statistical correlation between the project planning efforts undertaken, and the end success of said project (Dvir, Raz, & Shenhar, 2003). To conduct the study, the authors analyzed one-hundred R&D projects with the focus of said projects being weapon systems and support equipment (Dvir, Raz, & Shenhar, 2003).
The result of the study found that, among these one-hundred projects, is that “project success is insensitive to the level of implementation of management processes and procedures (Dvir, Raz, & Shenhar, 2003).” The findings were that “project success is positively correlated with the investment in requirements’ definition and development of technical specifications (Dvir, Raz, & Shenhar, 2003).” This finding seems obvious to a technical approach of developing something sophisticated like weapons systems and meeting the desired end goal.
The result is quite opposite of what I expected to find out and is contrary to the teaching of the PMBOK we have been reading about over the last three weeks. The PMBOK says that developing a project charter that flows into the creation of a project management plan (A Guide to the Project Management Body of Knowledge, 2017). It outlines that PM’s should follow these steps of the project initiation phase to alleviate many problems that arise later, including coordination of activities, roles, responsibilities, key players, project definition, project execution steps, and baselining schedule and cost considerations.
Based on these facts and from my experience, I find that the findings here could be skewed due to the scope of work being performed. R&D is often ambiguous. The authors did not outline if there was a set product or problem they were trying to solve with this R&D, meaning there could have been room for creative interpretations. When it comes to executing a project the PMBOK tells us that the scope must be encapsulated in the project charter (A Guide to the Project Management Body of Knowledge, 2017). If there was no specific scope to be accomplished, it is easy to see why structure around the planning process did not yield expected results compared to the normal project management process. In my opinion, structure could inhibit the creative process around R&D, which could have made the projects using a formalized management system less effective when it comes to this work.
The PMBOK also says that the project management plan can be tailored to fit any project, or steps in the process can summarized at a high level to fit the project needs (A Guide to the Project Management Body of Knowledge, 2017). To me, it sounds like this project needs more high-level summarization of the project management plan, with more room for ambiguity and creative development incorporated.